![]() Draft a new email and paste it into the body of the new email. Format it and clean it up to the format you want it in (bullets, numbered, paragraphs, etc). To use the AutoText entry, simply place your cursor in the body of the email (in the desired location), and then type the first 4 characters of the AutoText name.Give it a name (nickname) with at least 4 characters.Select the text and then select Insert > Quick Parts > AutoText > Save Selection to AutoText to AutoText Gallery.We suggest removing any client names to make it generic. You will see a pop-up preview of your entry. Another way to insert it is to select Insert > Quick Parts > AutoText > and then select the AutoText entry from the preview gallery.2262How to create reusable text entries ("AutoText/Quick Parts") in Outlook If you want to insert it, simply hit your Enter key. In the Create New Building Block dialog box, enter a short name for the quick part in the Name box.Click on Save Selection to the Quick Part Gallery.From the Insert tab, Text group, click on Quick Parts.Apply any required formatting to the text.In the message text pane, type the text that you want to use as a Quick Part.Quick Parts in Outlook are the equivalent of AutoText in Microsoft Word. If desired, type a longer description of the quick part in the Description box.Īdding Quick Parts to the Quick Access Toolbar. ![]() The Quick Access Toolbar is similar in both Outlook 20: Click on the icon at the end of the row of icons in the Quick Access Toolbar.In the Choose Commands from box, select All Commands.In the list of commands, scroll down then click on Quick Parts (commands are in alphabetical order) then click on Add > (see the illustration below).Inserting a Quick Part text block into your message Click on the Quick Part item you want to insert into your message.Click on the Quick Parts icon in the Quick Access Toolbar.OR, if you've added the Quick Parts icon to your Quick Access Toolbar: Click on the Text button in the ribbon and then click on Quick Parts, then click on the quick part you want to insert into your message.While in the text window of the email you're composing, click the Insert tab.Press the F3 key and the text of the selected Quick Part will appear in the message text pane.In the message text pane of the email you're composing, enter the short name for your Quick Part as entered in step 7 of the Creating a Quick Part instructions above. You will need to have a New message window open first.Ĭlick on Yes when you are asked Do you want to redefine the building block entry?.In the Name box, enter the short name for your Quick Part as entered in step 7 of the Creating a Quick Part instructions.The Create New Building Block dialog box will be displayed.Select the Save Selection to the Quick Part Gallery.From the Insert tab, in the Text group, click on Quick Parts.Insert the required Quick Part into the message text as described in the Inserting a Quick Part.Start with a new email, and click in the message text pane.Its text should then appear in your mesage text window. If you compose in Plain Text mode, the delete facility won't be available.) (Outlook will only allow you to delete a Quick Part if you are composing in Rich Text or HTML format. Click on New as if to compose a new email, and click in the message text pane.A gallery of your Quick Parts will be shown.Right click on any of the gallery items, then click on Organize and Delete.
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